Business function

AI use cases for knowledge management

Capturing, finding and maintaining the policies, procedures and know how staff rely on.

Use cases
21
Deployments
82
Organizations
77
Outcome disclosed
57%

21 Knowledge management use cases

77 organizations in 18 countries run these use cases in public. 57% of those 82 deployments disclose a measurable outcome.

Healthcare

AI ambient scribe for clinical documentation

An AI scribe that listens, with the patient's consent, to the conversation between a clinician and a patient and drafts the clinical note, and often the letter or after visit summary, for the clinician to review, edit and sign in the health record. It documents; it does not diagnose or decide on treatment.

Deployments
3 public, best grade B
Reported handling time reduction
8.2%
Great Ormond Street Hospital for Children NHS Foundation Trust, organization claim
Government and public sector

AI assistant for citizen information and government services

An AI assistant that answers residents' and businesses' questions about government services in plain language, grounded only in official guidance with links to the source, points them to the right online service or office, and hands anything personal, urgent or outside its content to a human with the context attached.

Deployments
9 public, best grade B
Reported accuracy
at least 76%
Foreign, Commonwealth and Development Office, organization claim
Cross industryGovernment and public sector

AI assistant for employee onboarding

An assistant that guides each new employee from signed contract through the first months: it answers first week questions in plain language, tracks the personal onboarding checklist, triggers the paperwork, equipment, access and training steps in the systems that own them, and keeps the manager and HR informed of what is still open.

Deployments
3 public, best grade B
Autonomy
Supervised agent
Cross industryBanking

AI assistant for HR and policy questions

An employee self service assistant that answers questions on leave, pay and tax forms, benefits, expenses, travel and conduct policies from the organization's own HR documents, personalized to the employee's country and role, and starts simple HR transactions such as leave requests or employment letters in the HR system.

Deployments
4 public, best grade B
Reported employee adoption
99%
IBM, organization claim
Insurance

AI assistant for insurance brokers and agents

An AI assistant for tied agents, independent brokers, advisors and the insurer's own distribution staff that answers product, underwriting and process questions from approved sources, prepares personalized customer engagement and follow ups, validates and prioritizes leads, and drafts meeting notes and emails, so producers spend more time with customers.

Deployments
5 public, best grade B
Autonomy
Assist
Telecommunications

AI assistant for telecom retail stores, from associate copilot to digital human kiosk

An AI assistant for telecom shops that gives store associates quick, sourced answers on plans, promotions, devices and the customer's account during the conversation, and that can also greet and serve customers directly on an in store screen or kiosk, sometimes as a digital human, handing them to an associate when they are ready to buy or need help.

Deployments
3 public, best grade C
Reported accuracy
95%
Bouygues Telecom, vendor claim
BankingWealth and asset management

AI copilot for corporate client briefings and call reports

An AI copilot for relationship managers, mainly in corporate and commercial banking, whose main job is preparation: before a client meeting it assembles a briefing pack from filings, news, internal notes, product holdings and upcoming maturities, and afterwards it turns the banker's notes into a structured call report and CRM update. Unlike a meeting notetaker, which centres on capturing the conversation, it centres on the credit and cross sell context around the meeting; wealth advisor tools that also prepare meetings overlap with it. The banker reviews every output.

Deployments
3 public, best grade B
Autonomy
Copilot
ManufacturingAutomotive

AI copilot for plant operators and maintenance technicians

A generative AI assistant for the people who run and repair machines in plants, workshops and service centres: it answers fault and procedure questions from equipment manuals, fault reports, shift logs and live machine data, in the technician's language, with links to the sources, so faults are diagnosed faster and expert knowledge is not lost when experienced staff retire.

Deployments
3 public, best grade B
Reported time saved per task
up to 18 minutes
Textron Aviation, vendor claim
Government and public sector

AI drafting copilot for civil servants for correspondence, briefings and ministerial replies

A generative AI assistant that drafts replies to correspondence from the public and elected representatives, briefings, submissions and summaries for civil servants, grounded in the department's approved lines, policy documents and case data, with the official editing and approving every word before it is sent or cleared.

Deployments
5 public, best grade B
Autonomy
Copilot
Cross industryBanking

AI enterprise knowledge search for employees

An assistant that lets any employee ask a question in plain language and get a synthesized answer from the organization's own policies, procedures, product manuals and research, with citations to the source documents and only from documents the employee is allowed to see.

Deployments
4 public, best grade B
Autonomy
Assist
Cross industryGovernment and public sector

AI for creating employee training and eLearning content

Generative AI that helps learning and development teams turn source material such as procedures, product documentation and policies into training: course outlines, lesson text, quizzes, narration, avatar videos and translations, which instructional designers and subject matter experts review before publishing.

Deployments
5 public, best grade B
Reported cycle time reduction
90%
Zoom, vendor claim
Cross industryBanking

AI for policy drafting and policy gap analysis

An assistant that takes a new or changed obligation, finds every internal policy, standard and procedure it touches, flags clauses that now conflict or are silent, and drafts the updated wording in house style as a redline for the policy owner to approve.

Deployments
3 public, best grade B
Autonomy
Copilot
Cross industryProfessional services

AI for RFP, tender and sales proposal response drafting

AI that helps sales and bid teams answer requests for proposal, tenders, security questionnaires and sales proposals: it breaks the request into questions and requirements, retrieves approved answers and past proposals, drafts the response and a compliance matrix, and routes open points to subject matter experts, with a proposal manager reviewing everything before submission.

Deployments
4 public, best grade C
Reported cycle time reduction
80%
Industrialized Construction Group, vendor claim
Cross industryGovernment and public sector

AI for support knowledge article generation and maintenance

AI that drafts knowledge base articles from resolved tickets, cases and conversations, detects questions the knowledge base does not answer and articles that are outdated or contradict each other, and proposes new or revised articles for a knowledge owner to review and publish.

Deployments
4 public, best grade B
Autonomy
Copilot
Wealth and asset managementBanking

AI knowledge assistant for wealth advisors and relationship managers

A conversational assistant that answers a wealth advisor's or relationship manager's questions in seconds from the firm's own research, house view, product documentation and policies, with every answer linked to the source document so the advisor can check it before using it with a client.

Deployments
6 public, best grade B
Autonomy
Assist
Professional servicesCross industry

AI legal research and drafting assistant for lawyers

A generative AI assistant for lawyers in firms, legal departments and public bodies that finds and summarises case law, legislation and internal know how, answers legal questions with citations and drafts first versions of memos, briefings, letters and filings, which a lawyer verifies and signs off.

Deployments
4 public, best grade B
Reported productivity gain
about 45%
Ashurst Perkins Coie, organization claim
Cross industryGovernment and public sector

AI meeting summarization and action items

AI that summarizes internal and operational meetings, such as team, project, board and case meetings: it transcribes an online or in person meeting with the participants' knowledge and produces a summary, decisions and action items with owners and dates for the organizer to check and share. It is the general purpose tool; client advice meetings and sales calls, which feed a regulated record or a sales pipeline, have their own pages.

Deployments
5 public, best grade B
Autonomy
Copilot
Media and entertainment

AI metadata tagging and indexing for media archives

AI that watches and listens to a broadcaster's or publisher's video and audio archive and generates rich, structured metadata, such as what is shown, who appears, spoken content, on screen text, logos and objects, so that content makers can find and reuse footage through natural language search instead of relying on the sparse, inconsistent tags an archive accumulated by hand over decades.

Deployments
2 public, best grade C
Autonomy
Copilot
Wealth and asset managementCapital markets

AI summaries of investment research and the house view

An AI assistant that condenses long research reports, overnight market moves and the house view into short, sourced briefings for advisors and analysts, answers "what is our view on X" on demand, and adapts approved research for different client segments and languages, with every figure traced to the original research.

Deployments
4 public, best grade B
Reported time saved per task
up to 120 minutes
Deutsche Bank, organization claim
Media and entertainmentEducation

AI transcription, subtitles and captions for audio and video

AI that transcribes recorded audio and video, such as podcasts, broadcasts, lessons, interviews and hearings, in several languages, separates the speakers and produces timed transcripts, subtitles and captions for a human editor to check, delivered as files for publishing or the archive.

Deployments
5 public, best grade C
Reported cost reduction
50%
Warner Bros. Discovery, vendor claim
Travel and hospitalityMedia and entertainment

AI visitor and tour guide for cities, museums and events

A location and context aware AI guide, often spoken, that tells visitors of cities, museums, heritage sites and events the stories behind what is around them and answers their questions in their own language, grounded in the organization's curated content and in the visitor's position or the object they scan.

Deployments
4 public, best grade C
Autonomy
Autonomous

What the evidence says

Computed from the 82 public deployments behind these use cases. Numbers update with every checked record.

Benchmarks with at least 3 pooled values

Benchmarks across Knowledge management use cases
KPIMedianReported rangeData pointsClaimed by
Cycle time reduction80% vendor reported
33% to 90%
44 vendor
Deployments by stage
  • Announced
    4
  • Pilot
    12
  • Production
    42
  • Scaled
    22
  • Paused or rolled back
    2
Public deployments by region
  • North America
    38
  • Europe
    26
  • Global
    11
  • Asia Pacific
    5
  • Middle East
    1
  • Latin America
    1

Organizations with a public deployment

A&O Shearman, Abu Dhabi Government (TAMM), Administration for Children and Families, American Addiction Centers, Art Basel, Ashurst Perkins Coie, Ateme, Australian Broadcasting Corporation, BMW Group, Bank of America, Bloomberg Connects, Bouygues Telecom, Cabinet Office (Government Communication Service), Carlsberg Group, Centers for Disease Control and Prevention, Citi, Comeen, Crown Prosecution Service, Department for Education, Department for Science, Innovation and Technology (Incubator for Artificial Intelligence), Deutsche Bank, Deutsche Telekom, Driver and Vehicle Licensing Agency, Estonian Information System Authority (RIA), Federal Deposit Insurance Corporation, Foreign, Commonwealth and Development Office, Gemeente Tilburg, Georgia-Pacific, Government Digital Service, Government of the City of Buenos Aires, Great Ormond Street Hospital for Children NHS Foundation Trust, GroupeActive, Health Resources and Services Administration, IBM, Industrialized Construction Group, Internal Revenue Service, JPMorgan Chase, KPMG, Kaiser Permanente, Madrid Destino, Manulife, Microsoft, Ministry of Justice, Montgomery County Government, Morgan Stanley, National Gallery Singapore, Pacers Sports & Entertainment, Prudential plc, Radiotelevisión Española (RTVE), Rivian, SIGNAL IDUNA, Scotiabank, Softcat, Standard Chartered, Sun Life, Sveriges Television (SVT), T-Mobile, Textron Aviation, Trace3, Turing, U.S. Department of Agriculture, U.S. Department of Justice, U.S. Department of Labor, U.S. Marshals Service, U.S. National Science Foundation, U.S. Securities and Exchange Commission, UBS, US Department of Veterans Affairs, Veterans Health Administration, Verdantas, Veterans Benefits Administration, Vituity, Warner Bros. Discovery, Waterdrop, Wells Fargo, Yes Bank, Zoom, Zurich Insurance Group.